Submit Report via Key Entry

Contract Summary

WeRecycle Contract Type	Report Type	Notes
AUDIT	Composition Audits	Only applicable to certain PCF contracts
EOLRECD	Material received by an end market	Only applicable to certain PCF contracts
EOLSENT	Material shipped to an end market	All PCF partners must complete these reports
PROCESS	Receipt of Circular Materials Ontario's proportionate share scaled-in at the Pre-conditioning Facility	All PCF partners must complete these reports
PROPICKUP	Pick up of Circular Materials Ontario's proportionate share by a Pre-Conditioning Facility	Only applicable to certain PCF contracts
REJECTED	Full or partial load that is rejected at the Pre-conditioning Facility (after it’s been scaled in due to contamination)	All PCF partners must complete these reports if a load is rejected
TRANSPORTATION FEE	Flat fee to be applied to a PROCESS contract	Only applicable to certain PCF contracts

Material Quantities

Provide the information applicable to your report. Mandatory fields are marked with a red asterisk*.

1. Report Reference Fields:

• Document Number: Key in your weigh scale ticket or bill of lading (BOL) number here. Please note that once you have used a document number (e.g. a weigh scale ticket or BOL) you cannot use the same ticket or BOL again. For example, if you are reporting 10 service events as part of one report, you must enter 10 unique document numbers.
• Service Date: The date when the material was picked up.
• Delivery Date: The date when you will be submitting the report. Must be equal to or later than the service date.
• Reference: Optional field for any reference information.
• Supplemental Text: Optional field for supporting information.
• Originating Site: Enter any three letters of the originating site name, address or postal code and the system will auto-populate the list.
• Destination Site: Enter any three letters of the destination site name, address or postal code and the system will auto-populate the list.
   

2. Reporting Data Fields:

• Reporting Qty: Enter the data/weight being reported here.
  • For materials with unit of measure Kg, enter the total weight being reported. In cases where the unit of measure is baled/compacted, enter the total number of bales or compactions.  
• Measured Qty: This field will be populated automatically for Reporting Qty materials measured in kgs. For baled or compacted materials, please manually enter their total weight in kgs. For example:
  • 1 bale = 25 Kg (calculate and enter manually)
  • 3 bales = 75 Kg (calculate and enter manually)
• Transportation Fee
  • Some PCF contracts are eligible for an additional payment per load. This is sometimes referred to as a Trip Fee. It is based on the total kilometers travelled from the Originating Site to the Destination Site.
  • If you are eligible to receive a Transportation Fee, the Service Provider Reporting team will work with you to establish the cadence of submitting and approving the data required to provide this payment.
     

3. Material Line options buttons:

• Copy Line: Will duplicate the line selected, including Originating Site.
• Delete: Will remove the line item from reporting.
   

4.  Action Button Menu:

There are four "action buttons” to assist you in navigating the portal as you submit reports. Please refer to the screenshot above.

• Add Another Document: If you are reporting multiple service events as part of one report submission, you can use this button to add another document e.g. weigh scale ticket or BOL. View the list of in progress documents by clicking on the Document No. drop down in blue text.
• New Originating Site: Once information has been entered and saved for the first originating site, you can add additional originating sites to the same document number by clicking “New Originating Site”. This will clear out only the Originating Site field and the Material Details section. The Service Date, Delivery Date, Destination Site and Document Number will remain the same. Click “Save for Later” after entering data for each originating site. Select the filter icon to view the different Originating Sites data.
• Save for Later: Saves your current report in a draft status so it can be worked on later.
• Submit Report: This will bring you to the next screen to confirm your submission before it is finalized and fully submitted.
   

Reports in draft status can be viewed on the home page by clicking on the ‘Continue Report’ button. It will show how many drafts are in progress.

Click on the Document No. of the report to continue editing/return to the Material Quantities screen.

Once in the Material Quantities screen, click the blue Document No. to display current documents (1). Documents can be selected by clicking on the Document No. (2) and deleted by clicking the trash can icon (3).

Error Messages

After entering the report data, click the ‘Submit Report’ button on the top right of the screen. If there are any errors identified, the report cannot be submitted. The portal will present a blue error message in the bottom half of the screen, identifying the missing data.

Update the report with missing data and proceed with the submission.

Submit Report

Once your report is filled out, click ‘Submit Report’. This will submit all current reports in progress or draft status for the selected contract type.

You will see a Report Submission summary page which show the total number of documents entered and the total weight entered in the report. If no changes are to be made, select ‘Submit Report Now’ (1).

If changes need to be made, you can click on ‘Material Quantities’ in the breadcrumb (2) or scroll up on the page which will bring you back to the Material Quantities screen (3). You will need to click ‘Submit Report’ after making changes for them to be reflected on the Report Submission summary screen.