Hauler Reporting Overview

Collection Site Management

Accurate and up to-date collection site information ensures that AMS can manage its collection network and meet regulatory requirements. It also ensures that your sites are configured for seamless reporting on the WeRecycle Portal.

Per the terms of the Services Agreement, AMS will only approve claims for the collection, transportation and delivery of Automotive HSP from Collection Sites that have been approved by AMS. 

Haulers must notify AMS of any changes in their collection sites by emailing siteaddress@autostewardship.ca:

• Follow the steps below to register and seek approval of any new sites in advance of submitting claims on the Portal:
  • Complete the AMS Site Information Template.xlsx
  • Email the completed template to siteaddress@autostewardship.ca
  • Once we have received the completed template, we will review your request and notify you within five business days
• To remove existing collection sites:
  • Please email us to provide 30 days' notice
• To update the name, address or other information related to an existing collection site
  • Please notify us within 30 days of all changes

Transport Claims for Direct Moves

When materials are picked up from an approved Collection Site and delivered to an approved Processor on the same day, on the same route, by the same driver, this is referred to as a Direct Move. Transport claims for Direct Moves are:

• Required to be submitted within 14 days of the Service Date
• Reviewed by AMS within 30 days of submission
• Paid within 30 days of AMS approval of the claim.

For each Direct Move, one Transport Claim is required. Click here to learn how to report a Direct Move.

Bulk Move Reports

A Bulk Move occurs any time a material is picked up from an approved Collection Site, transported to a Consolidation Point (e.g., a transfer station or any other location where “bulking” or consolidation of material takes place, including consolidation trailers or mobile Consolidation Points) before being transported to an approved Processor. Bulk move materials can be:

• Movements to different branches within a Service Provider’s network 
• Transfers to another Service Provider.

Haulers are to submit claims only after Automotive HSP is delivered to an approved Processor.  AMS understands that consolidation of materials may be beneficial for many Service Providers to enable efficient business operations and logistics management and therefore accommodates Bulk Moves with a two-step reporting process that enables tracking of these material movements. Bulk Move reports are:

• Required to be submitted within 14 days of pick-up from the Collection Site(s) and drop off at the approved Processor
• Reviewed by AMS within 30 days of submission.

Haulers must also retain all the supporting documentation that tracks the movement of materials through the Consolidation Points up to delivery to the Processor. These records may be subject to audit by AMS and/or RPRA.

Bulk Move reporting is a two-step process:

        STEP #1: Submission of Transport Claim(s) within 14 days of the Service Date (i.e., pick-up of Automotive HSP from a registered and approved AMS Collection Site).

        STEP #2: Submission of Bulk Move Report(s) within 14 days of the Service Date (i.e., pick-up of the consolidated Automotive HSP from the Hauler’s Consolidation Point and          delivery to the Processor)

Click here to learn how to report a Bulk Move.

Bulk Move Examples

Submit transport claims and bulk move reports as outlined below. 

Additional Information for Haulers

Please review the following information for further guidance related to Hauler Reporting.