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WeRecycle Resources

Reporting Overview

Haulers and Processors use the WeRecycle Portal to submit reports and claims. This article introduces the reporting screen on the Portal, which is similar for the various report types. Detailed instructions are available for the following reports:

Select a Contract

From the home page, click 'Key in your report'. Then, click the applicable contract to begin your report. 

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Button Summary

Along the top of the reporting screen, there is a drop down menu and four buttons. Use them as follows:

  1. Document No.: The Portal allows you to key multiple reports at once. After clicking 'Add Another Document' (#2 below), you can use this drop-down menu to choose which in-progress report to view and edit.  

  2. Add Another Document: This provides a blank material quantities screen for a new Document No. of the same contract type to work on. The new document will appear in the document drop down beside Document No. 

  3. New Originating Site: Once information has been entered and saved for the first originating site, you can add additional originating sites to the same claim by clicking 'New Originating Site'. Click ‘Save for Later’ after entering data for each originating site. Select the filter icon to view the different originating sites data. 

  4. Save for Later: Saves your current document in draft status so it can be worked on later. 

  5. Submit Report: This will bring you to the next screen to confirm your submission before it is finalized. This will submit all draft reports.

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Field Summary

In each of the screen shots below, the red numbers correspond with a field in the Portal which is described in the field summary tables.

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Hauler Field Summary

The columns highlight the scenarios reported by Haulers. Make sure to enter the correct information for your report. 

#

 

 

Field

DIRECT MOVE

BULK MOVE

Transport Claim

Step 1: Transport Claim

Step 2: Bulk Move Report

1

Document No.

Input the document number related to the movement, such as a BOL or Manifest number.

2

Service Date

Input the date the material was collected
from the Collection Site(s).

Input the date the material was picked-up from the last (or only) Consolidation Point.

3

Delivery Date

Input the date the material was dropped off at the 
Processing Facility.

Input the date the material was dropped off at the first (or only) Consolidation Point.

Input the date the material was dropped off at the 
Processing Facility.

4 Reference This is an optional field that allows you to enter a document number or any reference information key meaningful to your organization (max 12 characters).
5 Supplemental Text This is an optional field that allows you to enter additional reference information (max 30 characters). 
6

Originating Site

Input the address of the Collection Site 
where the material came from.

Input the address of the
last (or only) Consolidation Point
where the material came from.

7

Destination Site

Input the Processing Facility address, where the material was received.

Input the first (or only) Consolidation Point, where the material was received.

Input the Processing Facility address, where the material was received.

8

Service Type

This confirms you are currently keying a ‘Transport Claim’.

This confirms you are currently keying a ‘Bulk Move Report’.

9

Reporting Qty

Key in the number of containers. For example, if you received three 240 Litre totes, key in “3” here.

10

Measured Quantity

Key in the actual weight of the material. For example, if you received three 240 Litre totes weighing 100 kg, key in “100” here.

11

Containers

An optional field where you can input container ID numbers.

Processor Field Summary

The columns highlight the scenarios reported by Processors. Make sure to enter the correct information for your report. 

#

 Field

Process Claim

Diversion Report

1

Document No.

Input the document number provided to you by the Hauler when they delivered the material. 

  • Document number is typically a BOL# but sometimes may use other document types.
  • The number must be unique. If you are using the same document number for multiple reports (ex. 1001234), add a unique suffix to the document number for each submission (ex. 1001234-A, 1001234-B, etc.).

Type the last date for the reporting period.

  • For example, if you are reporting on materials processed and sent to end market for Q3, 2022, input “20220930”, representing the last day of Q3 in 2022(Sept 30, 2022).  
  • Each submission requires a unique Document No. If submitting multiple reports for a given quarter, such as for each end market, add a suffix to your document number, ex.: “20220331-A” and “20220331-B”. 
2

Reporting Period Start

Input the date on the document provided to you by the Hauler. Generally, this is the same date of delivery from the Hauler.  Input the first day of the applicable period, for example July 1, 2022.
3

Reporting Period End

Input the date the material was received at the Processing Facility. Input the last day of the applicable period, for example Sept 30, 2022.
4 Reference This is an optional field that allows you to enter a document number or any reference information key meaningful to your organization (max 12 characters).
5 Supplemental Text This is an optional field that allows you to enter additional reference information (max 30 characters). 
6

Originating Site

Key in the address of where the material came from.

  • This information will be provided on the document provided by the Hauler
  • It may include the address of a Collection Site or Consolidation Point
  • The Hauler’s address is also acceptable

 

Key in the address of the Processing Facility where the material was processed.

7

Destination Site

Input the Processing Facility address, where the material was received.

N/A - not required

8

Service Type

This confirms you are currently keying a ‘Process Claim’.

This identifies different kinds of rows in the table:

  • RECEIVED: Key quantities associated with materials received to your facility.
  • DIVERSION: Key quantities associated with materials sent to End Market.
9

Reporting Qty

Key in the number of containers. For example, if you received three 240 Litre totes, key in “3” here.

Key in the amount of the material sent to the destination site. Depending on the material, this may be a unit of weight or volume. Refer to the first ‘Unit of Measure’ column to see the required unit. 
10

Measured Quantity

Key in the actual weight of the material. For example, if you received three 240 Litre totes weighing 100 kg, key in “100” here.

If the unit of measure is the same as the unit of measure for ‘Reporting Quantity’, it will populate automatically. If the unit of measure is different, key in the applicable weight of the material. Refer to the second ‘Unit of Measure’ column to see the required unit. 
11

Containers

An optional field where you can input container ID numbers.

N/A

N/A Disp Code N/A Use the dropdown to indicate how the material was managed.

 

Add or Remove Material Rows

Use the ‘Copy Line’ and ‘Delete’ buttons in the material table to:

  1. Duplicate the material line
  2. Delete the material line

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Multiple Originating Sites

If your document includes materials from different originating sites, follow the steps below. If not, skip to Submission.

Use the ‘New Originating Site’ button and the filter on the ‘Originating Site’ column to key different Originating Sites for different material rows.

  1. First, key in the first Originating Site and the material quantities associated with it.
  2. Next, click ‘New Originating Site’.
  3. Remove the filter on the ‘Originating Site’ column to see all information keyed. 

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After clicking ‘New Originating Site’, now:

  1. Input the new Originating Site address
  2. Key materials as needed
  3. Remove the filter on the ‘Originating Site’ column to see all rows, regardless of Originating Site

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After removing the filter, you can see all keyed quantities:

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Repeat these steps as needed to add originating sites.

Submission Screen

Click ‘Submit Report’ at the top right when finished keying all information. 

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Review the summary information on screen.

  • If it is not correct, scroll up to change your keyed information.
  • If it is correct, click ‘Submit Report Now’ to submit your report.

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You have successfully submitted your report.

You may download a PDF or Excel summary using the options on screen. Use the ‘Submit Another Report’ or ‘Return Home’ buttons as needed.

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